Coronavirus (COVID-19)

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Temporary Events Notices

Pages in Temporary Events Notices

  1. 1. You are here: Temporary Events Notices
  2. 2. TEN useful information

A Temporary Event Notice (TEN) is required to carry out licensable activities on unlicensed premises or to operate outside the terms of an existing Premises Licence or Club Premises Certificate.

Licensable activities

  • the sale or supply of alcohol
  • regulated entertainment (i.e. music, singing or dancing)
  • the provision of late night refreshment (hot food or drink between the hours of 2300 and 0500).

COVID-19 - Advice for event organisers 

During the COVID-19 pandemic in England, you will need to comply with the latest Coronavirus Regulations.

National restrictions limit gatherings of more of 30 people for activities such as entertainment. When national restrictions are lifted, Local COVID Alert Levels (Medium, High, Very High) will apply to local authority areas, and licensable events are allowed following strict guidelines. For details of the current restrictions please go to gov.uk/coronavirus and Surrey’s Local COVID Alert Levels can be found at surreycc.gov.uk/people-and-community/emergency-planning-and-community-safety/coronavirus/alert-levels-and-local-outbreak-plan
Organised events, such as entertainment, for gatherings of more than 30 people will need to:
•    Be organised by a business, charitable, benevolent or philanthropic institution, a public body, or a political body
•    Have a COVID-19 risk assessment
•    Have adequate COVID-19 secure arrangements in place following government guidance

To meet these requirements, the event organiser will need to carry out a suitable COVID-19 risk assessment for the event then implement and manage it for the duration of the event. Please see the Health and Safety Executive web page at: hse.gov.uk/coronavirus/working-safely/  for guidance and information on how to do this. 
Further sector advice is available at gov.uk/coronavirus and on the Events Industry Forum website at eventsindustryforum.co.uk/
A checklist has been developed to guide you through the COVID-19 secure arrangements that need to be in place for an event. This checklist should also be completed and signed off by you as part of your event application. The checklist is at surreycc.gov.uk/people-and-community/emergency-planning-and-community-safety/coronavirus/coronavirus-support-for-businesses/help-for-businesses 
As this is a significant public safety issue, you should send a copy of your risk assessment and the checklist with any application or notification you make. We may review your risk assessment and give feed-back.   The Council will not sign off your event.
If you do not send a suitable COVID-19 risk assessment and checklist with your application or any element of the risk assessment or associated controls do not meet current Coronavirus law or guidance, your application and event will likely: 
1) attract objections; and / or 
2) be referred for review by the Director of Public Health (who may direct the closure, cessation and prevention of activities that may affect public health). 
This may result in your application being refused and/or the event not being allowed to go ahead. 
In the event of an increase in the local COVID-19 infection rates, it is possible that events that have already been agreed may be subject to suspension and / or cancellation.
The event organiser will be solely liable for all financial and other liabilities incurred because of a suspension and / or cancellation resulting from an increase in the COVID-19 infection.

 

Important Information 

Before using our online form, please read the information below before making your application:

  • There are two types of TEN: a standard TEN and a late TEN. A standard TEN is given no later than 10 working days before the event. A late TEN is given between 5 and 9 working days before the event. (working days do not include submission day or day of event).
  • The number of times a person may give a late temporary event notice is 10 times per year for a personal licence holder and 2 times per year for other people.
  • A TEN may be sought for an event involving up to 499 people (including any performers or staff). If greater numbers are anticipated a full licence will be needed.
  • A TEN maximum duration is 168 hours (7 days)
  • Only 15 notices can be given for any premises or part of a premises in a calendar year.
  • The total duration in days of any notices given must not add up to more than 21 days within the calendar year, any event that continues beyond midnight will be counted as two days.
  • You may not submit a 2nd TEN less than 24 hours before a previous submission (2nd TEN would be refused). 
  • Authorisation (Tacit Consent) applies after two working days from your submission unless you hear otherwise from the Council or the Police. 
  • Only the Police or Environmental Protection may object within two working days of receiving their copy of the TEN.
  • If an objection is received then a Licensing Sub Committee hearing will be arranged to consider the Notice and the objection, unless it is a late TEN then it would be automatically invalid and the event would be unlicensed.

Notifying us about a temporary event (TEN) online

TENs can be submitted to the Council by using our new online form below.

Before making your application please have to hand the following:

  • Credit or debit card available to pay the £21 fee.
  • Your National Insurance Number.  
  • If your TEN relates to a licenced premises you will need to know the licence number.
  • If you currently hold a valid personal licence you will need to know the licence number and date of issue.

Give a Temporary Event Notice online 

On submission of your TEN copies are automatically submitted to the Police and Environmental Protection for their comment. You will not receive a signed copy of your TEN from the Council but you must have a copy of your TEN at the event. 

Supporting Documentation

There are not statutory requirements to supply any supporting documents.

Further Information (Help and advice)

Please see the link below regarding alcohol licensing and TENs.

Please note we have now turned off the ability to submit a TEN via the gov.uk online forms.