Earlswood and Redhill Common Steering Group minutes - 7 February 2024
Wednesday 7 February 2024 at 6.30pm at Reigate & Banstead Town Hall, Castlefield Road, Reigate.
24/01. Attendance and opening remarks
Chair welcomes members to the meeting.
| Name | initial | Position/representation | Comment |
|---|---|---|---|
| Cllr King | JK | Chairman (Cllr) | Present |
| Cllr Elbourne | ME | Cllr | Absent |
| Cllr Proudfoot | AP | Cllr | Absent |
| Michael Hill | MH | RBBC Officer | Present |
| Thomas Carmona | TC | RBBC Officer | Present |
| Matin Bacon | MB | Reigate Society | Present |
| Ben C | BC | Horley Piscatorial Society | Apologies |
| Simon Elson | SE | Reigate Area Conservation Volunteers | Present |
| Ollie Williams | OW | Local School, St. John’s | Apologies |
| Richard Feist | RF | Merstham Cricket club | Absent |
| Tommy Mathews | TM | Boating | Absent |
24/02. Redhill Common Management Plan
The new deadline to contribute feedback to the Redhill Common management plan is now 3 March 2024.
24/03. Earlswood Common Management Plan
The EC MP to be taken to Portfolio holder to be approved, publication date to be agreed at this point.
24/04. Enforcement issues
Vandalism and cards doing donuts late at night. Any criminal activity should be reported to JET or the police at the time of the offence. Cllrs to work with comms to remind the public of this. Commercial dog walkers at Felland Copse and New Pond Farm. Dog control measures, issues with Surrey CC and RBBC dog rules not aligning. Can this area have greater protection? No issues raised to JET recently. Carp introductions potentially by rouge fishermen, should be removed if caught. Boathouse will be removed very soon.
24/05. New cutting regime
The new cutting regime was approved and the group were pleased with the map. Justifications to be provided with each compartment. Areas to add include: North side of Pendleton Road, East of A23 and opposite Joshua tree. Chamomile areas to be added. Potential for guided walks and photos. Cuckoo flower east end of H.
24/06. Terms of reference
TC to circulate the Terms of reference and group to send comments to TC by 3 March 2024.
24/07. Potential new member to steering group (WGPG)
Potential for Woodhatch Greenspace Preservation Group to join the steering group. Group members to email TC for comment. Deadline for this is 25 February 2024.
24/08. SNCI and LNR designations and RACV update
Suggestion to extend SNCI designation to cover the whole site and Redhill Common. Officers to work with SE to discuss evidence and criteria. TC and SE to look at Reigate School Pond.
24/09. AOB
Wild Earlswood has disbanded.
24/10. Actions
- Redhill common management plan to be circulated by TC and group members to reply with their feedback (3/3/24)
- Email TC privately with any comments regarding WGPG joining (25/2/24)
- TC to circulate ToR and group members to send comments (3/3/24)
24/12. Date(s), time(s) and venue(s) for future Steering Group meeting(s)
Monday 21 March, Teams.
Notes:
1. To make meetings run efficiently, a standard format of headings will remind members which issues can be raised or discussed and when. The suggested standard format is as follows:
- Attendance
- Approval of minutes
- Matters arising
- Steering Group member reports
- Habitat Sub-Group report
- Works not listed in the Work Programme - optional
- Everything else
- Any other business
- Date(s), time(s) and venue(s) for future Steering Group meeting(s)
- Actions
2. The current Minute Items 19/04, 19/05 and 19/06 are only short term. Once adopted, anything related to the Management Plan falls under “Everything else” or AOB.
3. Numbering system:
- The next set of minutes should begin with the next consecutive number following the last numbered item in the previous set of minutes, e.g., 19/13 (last number in last set of minutes); 19/14 (first number in the following set of minutes).
- When the year changes, the first two digits should also change to reflect the change of year, e.g., 19/78 (last); 20/01 (first).
This system avoids the need to retain agenda.