Emergency plan

Updated October 2025, version 7.

This plan is owned, maintained, and updated by Reigate & Banstead Borough Council. All users are asked to advise Reigate & Banstead Borough Council of any changes in circumstances that may materially affect the plan in any way. Details of changes should be sent to:

Resilience Advisor, Reigate & Banstead Borough Council:

• Email: info@appliedresilience.org
• Address: Emergency Planning, Reigate & Banstead Borough Council, Town Hall, Castlefield Road, Reigate, RH2 0SH.

Plan validation

Authors: Applied Resilience on behalf of Reigate & Banstead Borough Council

• Owner: Reigate & Banstead Borough Council
• Maintenance: Applied Resilience
• Approval: Reigate & Banstead Borough Council Chief Executive and Corporate Governance Group

Version

1. Introduction

1.1 Aim

The aim of this plan is to outline the response of Reigate & Banstead Borough Council in the event of an emergency within the borough, and provide useful operational detail, procedures, and protocols to facilitate an effective response.

1.2 Objectives

The objectives of the plan are:

• To define the management response structure.
• To provide guidance for the deployment and co-ordination of the borough’s resources.
• To define and specify activation procedures; and
• To define and specify roles and responsibilities of Reigate & Banstead Borough Council and other responding agencies

1.3 Audience and Scope

This plan is aimed at all those likely to be involved in a response to an Emergency or Major Incident impacting Reigate & Banstead Borough Council. This plan covers the generic aspects of Reigate & Banstead Borough Council response to civil emergencies. It does not cover the following:

• Specific information and detail that is otherwise detailed in other plans, this may be.
  • An Reigate & Banstead Borough Council internal plan
  • A multi-agency plan
• Business Continuity arrangements, such as
  • Loss or denial of access to an Reigate & Banstead Borough Council site (such as the Council Offices)
  • Loss of ICT
  • Loss of staff
  • Loss of equipment/supply chain

N.B: In some cases, a business continuity disruption will occur at the same time as a civil emergency, for example during a wide scale loss of electricity or cyber incident. In this instance the Emergency Plan and Business Continuity arrangements may be activated by the Incident Management Team.

Small scale out of hours incidents (such as noise complaints, minor unauthorised encampments or other small-scale issues that fall outside of the scope of the Civil Contingencies Act and associated regulations are not covered under this plan and guidance should be managed by normal day-day arrangements within the Council.

1.4 Ownership, Maintenance and Review

This plan is owned by Reigate & Banstead Borough Council. Applied Resilience are responsible for this plan’s creation, review, testing, exercising and maintenance. A full review of this plan will be undertaken bi-annually or in the event of a large organisational or legislative change. It should also be reviewed as a result of lessons identified following an incident. Version control must be maintained whenever any changes are made to this plan.

1.5 Testing and Exercising

A full live exercise is to take place every two years. This will be used to test and validate the plans and inform any necessary changes. A summary of the training, exercising and review timetable and method required is shown below in Table 2.

Training and exercise schedule