Operating sports clubs safely in tier 4
A checklist of measures to help protect yourself, your staff and your customers during coronavirus
A letter was sent to sports clubs and venues in Reigate & Banstead on 7 December 2020 containing a checklist for Tier 2 restrictions. The Government announced that the borough moved into Tier 3 'Very High Alert' on Saturday 19 December and then Tier 4 'Stay at home restrictions' from Sunday 20 December.
Tier 4 ‘Stay at home’ – Sports clubs or venues
These are the priority actions to help keep your business safe and legally compliant during coronavirus. It is your responsibility to keep up to date with developments, and you should also read and implement the full version of the guidance regarding providers of grassroots sport and gym/leisure facilities.
Depending on the nature of your business, you may also need to consider the guidance for restaurants, pubs and bars, close contact (beauty) services or the visitor economy.
- Observe restrictions on opening. All leisure and sports facilities such as leisure centres and indoor gyms, indoor swimming pools, indoor sports courts, indoor fitness and dance studios, indoor riding centres, and indoor climbing walls are required to close.
- Outdoor sports courts, outdoor gyms, golf courses, outdoor swimming pools, archery/driving/shooting ranges, riding centres and playgrounds can remain open for individual exercise, and for people to use with others from within their own household, support bubble, or with one person from another household. Organised outdoor sport for under 18s and disabled people will be allowed.
Although premises must remain closed to customers, the following requirements will apply if any staff are required to access the premises to work e.g. to undertake essential maintenance.
- Complete a COVID-19 risk assessment. As a business it is a legal requirement that you must undertake a risk assessment and put in place control measures to reduce the spread of the virus. Share it with all your staff. Find out how to do a risk assessment.
- Ensure self-isolation requirements are complied with. It is a criminal offence to allow an employee who you know is required to self-isolate to come to your premises to work. Ensure that all staff know that they must inform you as soon as they know that they are required to self-isolate, including the start and end dates of their self-isolation period. This includes those who have received a positive Covid-19 test result or who have been told to self-isolate by NHS Test and Trace. Failure to do so could result in a fine starting from £1,000.
- Turn people with coronavirus symptoms away. If a staff member (or someone in their household) has a persistent cough, a high temperature or has lost their sense of taste or smell, they should be isolating and must not be allowed to come into work or your business.
- Display the official NHS QR code poster for your premises and ask your visitors, and staff to ‘check in’ using it on arrival. You can create the QR code poster for your business.
- Ensure that you collect the contact details of those who can’t or choose not to check in using a QR code by keeping a record of their details for 21 days. This is also a legal requirement (some exemptions apply). learn more about the legal requirements to display the QR code poster.
- Keep a record of all staff working on your premises and shift times on a given day and their contact details.
- Check the specific guidance for the types of sport and physical activity your facility provides.
- Hospitality areas such as restaurants, bars and cafes must close. They can still provide takeaway (except for sales of alcohol, which are not permitted), click-and-collect, drive-through and delivery services.
- Bars must close, unless operating as restaurants. Alcohol can only be served with substantial meals. Check that you are following the appropriate restrictions for hospitality businesses.
- Make sure everyone is social distancing. Make it easy for everyone to do so by putting up signs, using floor markings or introducing a one-way system that your customers can follow.
- Clean more often. Increase how often you clean surfaces, especially those that are being touched a lot. Ask your staff and your customers to use hand sanitiser and wash their hands frequently.
- Increase ventilation. Keeping doors and windows open where possible and running ventilation systems at all times. Ventilation systems should be optimised to ensure the maximum fresh air supply is provided to all areas of the premises wherever possible.
For the full Government guidance please visit Working safely during coronavirus (COVID-19).